A good agenda for meetings on the board is a crucial device that will ensure productive collaborative meetings, regardless of whether the meeting is in person or virtually. It helps keep the conversation on the most important subjects and to avoid wasting energy or time on non-productive topics. While a well-organized meeting agenda is the key to a successful board meeting, you can do more to improve your board’s efficiency and effectiveness.

Ideally, board agendas are distributed between two and three days to a week before the date of the meeting. This gives the board members time to plan and review the agenda. This gives them the opportunity to ask about any other issues they feel should be discussed during the meeting. It’s a straightforward but effective way to cut down on unexpected additions at beginning of the board meeting.

Include both new and old items on the agenda. The old business section of the agenda for the board meeting will contain any issues that remain unresolved at the end of previous meetings and the new business section includes any proposed topics for discussion during this meeting.

Be sure to note clearly any decisions taken following the discussion when you are preparing the minutes of the board meeting. List any appeals and points of order raised at the meeting, and also include a summary of any executive sessions.

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